How we work (fast, sane, accountable)

Start tiny (one fix, one workflow, one campaign asset, one grant) → prove value → scale only where warranted.
Start with a single task on a not-to-exceed cap (clean procurement, zero drama).
Hourly / per-piece / light retainer — choose whatever makes procurement painless.

We build systems that reduce cognitive load, protect staff time, and make outcomes defensible.

Pilots (the honest on-ramp)

A pilot is a short, bounded engagement designed to create visible wins and decision-grade evidence for boards and funders. It’s how you de-risk change without stalling the mission.

Scope: 1–3 outcomes (donations up, intake friction down, reporting cleaned, accessibility improved).
Cap: not-to-exceed budget. No runaway invoices.
Output: shipped changes + a brief you can reuse in board/funder updates.

Ask for: “Pilot offer + timeline + cap.”

Service Menu

Open a section, pick one bite-size outcome, and we’ll pilot it. Then we scale (only if warranted).

Web + Digital Presence accessibility + intake + proof

Most requested (quick wins)

Landing pages (fundraising, events, recruiting)
Forms/intake + spam-proofing
Accessibility cleanup (WCAG fundamentals)
Analytics + dashboards (GA4, Looker Studio)
Email deliverability (SPF/DKIM/DMARC)

Small fixes (same week, often same day)

Broken links, layout glitches, page updates, copy edits
Form failures, spam mitigation, deliverability triage
Speed fixes (image compression, caching, script cleanup)
Add a program page, staff page, event page, donation CTA, volunteer CTA
Accessibility quick wins: headings, alt text, contrast, keyboard navigation fixes

Campaign-ready web

Landing pages for fundraising drives, events, program launches, recruiting
Donation/volunteer intake pages + confirmation flows + follow-up emails
Impact microsites for a specific program or year-end campaign
A/B testing (light): page variants, CTA tuning, conversion tracking

Full website services (rebuild or rescue)

Website rebuild (information architecture, UX, copy refresh, design refresh)
CMS operations: WordPress/Webflow/Squarespace + governance + backups
Migration: platform changes, content cleanup, URL mapping, redirects
Content structure discipline: program pages that answer real stakeholder questions

Analytics + measurement (so you can prove impact)

GA4 setup/fix, event tracking (donations, signups, calls, downloads)
Tag Manager governance (clean instrumentation, no tracking spaghetti)
Looker Studio dashboards, KPI definitions, monthly reporting packages

Hosting + reliability + security basics

Domain/DNS management, SSL, uptime monitoring
Backups, patching, dependency hygiene
Email deliverability: SPF/DKIM/DMARC setup and cleanup
Incident response playbooks: “site down / form down / email broken”

Marketing + Communications + Fund Development Campaigns donor journey + narrative clarity

Campaign strategy and execution (light or full managed)

Annual communications and fundraising calendar
Campaign themes, messaging hierarchy, donor journey sequencing
Multi-channel campaign execution: web + email + social + print collateral

Donor stewardship systems (where revenue actually grows)

Donor segmentation (even simple, pragmatic segmentation works)
Donor database/CRM hygiene + segmentation + reporting
Stewardship flows: thank-you sequences, impact updates, renewal prompts
Major donor materials (case for support, pitch decks, one-pagers)
Donor and funder impact kits (assets + narratives + metrics in one place)

Content and collateral production

One-pagers, decks, annual appeal packages, posters, flyers
Social templates, story packs, program explainers
Newsletter templates, deliverability fixes, list hygiene

Brand and narrative coherence (quietly powerful)

Voice/tone guidelines
Program messaging alignment (stop sounding like five different organizations)
Impact language that is honest, funder-aligned, and human

Grant Writing + Grant Operations fit-first, evidence-first

Grant writing (end-to-end)

Opportunity scanning + fit assessment (save time by not chasing bad-fit grants)
Drafting: narrative, outcomes, workplans, logic model support
Budgets (supporting materials, assumptions, justifications)
Attachments: policies, letters, impact summaries, partner contributions

Grant ops (the discipline most orgs lack)

Grant calendar, deadlines, compliance tracking
Evidence gathering: outcomes, testimonials, metrics, case examples
Reporting packages: outputs, outcomes, lessons learned, next steps

Ethos: We do not fabricate. We make your truth legible—and fundable.

Community-Based Photography + Videography respectful, consent-aware

Field capture (respectful, consent-aware)

Event coverage, community portraits, program documentation
Interview capture (clients, staff, community, partners)
Consent/usage-rights workflows so assets are safe to publish

Editing + packaging

Short reels, impact clips, donor updates, recruitment content
Captioning, transcription, highlight extraction
Asset library: tagged, searchable, ready for staff use

Content pipeline (so it doesn’t die in someone’s inbox)

Content calendar + approvals + publishing support
Repurposing: one shoot → many usable assets across channels

Annual Reports + Board/Funder Reporting clean narrative + defensible numbers

Annual report production (full cycle)

Data collection and validation
Narrative drafting and editing
Layout coordination (or full layout if needed)
Approval workflow + publishing (PDF + web version if desired)

Reporting systems (monthly/quarterly)

KPI dashboard definitions (simple, consistent, defensible)
Board packages: “what happened / what changed / what we’re doing next”
Funder-facing reporting: structured, traceable, outcome-driven

Evidence packs (optional but lethal)

Traceable sources behind claims (metrics, quotes, program notes, artifacts)
Versioned output packages for audits, board scrutiny, and funder confidence

Program Evaluation practical, defensible, funder-aligned

Evaluation frameworks (logic models, theory of change support)
Instruments: surveys, interview guides, focus group protocols
Mixed-method analysis (quant + qual)
Findings + recommendations that are operationally actionable
Repeatable cadence: quarterly pulse + annual deep evaluation

Administrative Automations + Operations Support high ROI, low chaos

Workflow automations (high ROI)

Intake → triage → approvals → tasks → notifications
Staff onboarding/offboarding checklists and access hygiene
Recurring reminders: renewals, deadlines, reporting pulls
Document templating, auto-filing, naming conventions, retention discipline

Google Workspace + everyday ops

Permissions cleanup, shared drives structure, group policies
Email routing rules, shared inbox discipline, forms + sheets automation
Stop losing stuff systems: structured archives + searchability

Data, Dashboards, and Systems Glue board-ready answers

Spreadsheet cleanup and “spreadsheet archaeology” rescue
Deduping, normalization, basic warehousing if needed
Single source of truth reporting definitions
Integrations across tools (CRM, forms, email, accounting exports)
Dashboards that answer board/funder questions without heroics

Training + Documentation so you’re not dependent on us

Staff training for website updates, accessibility basics, content standards
SOPs: campaign execution, grant ops, reporting cadence
Admin playbooks: “how we do intake,” “how we publish,” “how we measure”

Custom Tools + Full-Stack Builds only when manual work is the real cost

We only build custom software when it’s cheaper than the ongoing manual work. When spreadsheets stop scaling:

Internal portals/dashboards (secure, role-based)
Program tracking tools, resource directories, scheduling helpers
Lightweight case-management enhancements
Secure file exchange and controlled access tooling

Optional: Phi Stack Demo-Partner (Google Cloud) only if it serves your org

Exclusive one-time “demo-partner” Phi Stack deployment for co-promotion with Fractal5 Solutions Inc. or Blue Wave Action Group Inc. (only if it serves your org; never promo-first).

Request Demo-Partner Offer

Talk to a Strategist